Your livelihood as an event planner lives and dies by your event proposals, so why are you using an event proposal template you found on the web? An event proposal template is a written document which is submitted by a person providing professional event planning services. By this document a service provider can showcase his plans and services to the clients in detail. A successful event proposal format will include various elements in different paragraphs or on.

Event Management Proposal Template If you're an event management company providing event planning services, our beautifully designed free sample proposal template provides an example for how to pitch your services. The scope of the proposal includes sections like team, our understanding, event details, budget, and more. Plus a sample contract is included at the end. All of our templates are completely customizable.

Sign-up for free to get access to the proposal template and start creating pain-free event management proposals today. OUR TEMPLATES ARE 100% CUSTOMIZABLE.

An event management company is a company that organizes and caters for any event. The event can be personal, social or professional; their job is to ensure that all the requisites to make the event successful are fulfilled. An event management company takes a burden away from its clients in every aspect; right from the venue booking, to decoration, to eatables and giveaways.

In case of professional meetings, seminars and workshops, all the required equipment and refreshments and proper seating, all is looked after by an event management company. An event management company gets attention of possible clients by introducing itself, its services and success stories through a document called the event proposal. An event proposal enables the company to pitch its ideas and terms regarding a future event in a defined and comprehensible manner.

Here are some easy-to-follow tips for writing an effective proposal.​ An Event Planning Service Proposal An service proposal is a comprehensive proposal that outlines the event and the services you will provide. This proposal is your opportunity to sell your business, skills, ideas, and vision of the event to a prospective client. It is also designed to present you as the best person to execute the event, one the client can trust. Proposals should be well written, thoroughly researched and provide the necessary details so the client can envision what you have in mind. Don’t Take the Shortcut Templates abound for all sorts of business documents, from service proposals and invoices to records and expense reports. Using these templates can certainly help you draft a proposal quickly and efficiently. But resist the temptation to download a generic template, fill in the blank spaces and send it off as a representation of your business and event planning services.

First Step: The Meeting The first step is to to discuss what they have in mind for this event, what the purpose is, the number of guests, and what they hope to accomplish. In addition to date, time and desired location, take note of any ideas regarding the theme, catering, overall aesthetics, colors or ambiance discussed during this meeting. Getting Started on the Event Proposal So you had an initial meeting with your client and have an idea of what they have in mind for their event. And you downloaded a few general templates to get you started writing the proposal. Now you may be staring at a blank computer screen wondering what to include in your event planning proposal. Each proposal should be written with the client in mind.

But do not simply restate all the ideas they shared with you during your meeting and simply tack on a price tag for your services to deliver exactly what they just described. Is a service business and it is that service, personal touch and creative approach that makes an event not only successful but memorable. And events that are memorable can go a long way in for your business.

So prepare your proposal in a tone and style that reflects you and your business. Kundli Software For Pc In Hindi more. Present your event idea in such a way that it is clear to your client that you are incorporating their thoughts, hopes, and concerns into your approach to this event.

Understanding your client’s needs is very important and conveying this in your proposal can make the difference between them hiring you or somebody else. Here's what to include in an event planning service proposal: Introduction Begin with a brief introduction to you and your event planning business. Include specifics such as how long you have been in business and your professional background. Event Description This next section is a summary of the actual event. This should include details provided during your meetings such as the goal of the event, general timeframe, number of guests, and possible venues. Services Provided This section is particularly important.

The client will need to know – specifically – what services you will be providing for this event. A checklist with bullet points is a great way to show the different services that are included. This works well for smaller functions such as bridal showers or celebratory dinners and is easy for the client to see what you will do and any you will use. For larger events that have multiple functions, such as a cocktail hour or luncheon, you may want to create sections for each aspect of the event and then list the services provided under each section. Show Your Work If you have planned similar events in the past, include photos of these events to showcase your work.

These visuals can literally help the client see what you can do. Money, Money, Money While the client may be reading your proposal taking in all the details and images of the event you envision, this mindset usually shifts gears when it comes to the section that talks about money. Often, it is an abrupt stop. To try and avoid this, don’t suddenly change the language or tone of your proposal to all business and facts. Title this section “Proposed Costs” and continue to guide the client through the aspects of this event by carefully articulating the costs.

Help your client see your proposal as a series of steps, each one with different services and related costs. Provide a detailed summary that lists the price for each item and its purpose. For example, if you are renting table linens, list that as a separate cost.

If you are hiring servers, list the number of servers, cost per hour, and total cost for the duration of the event. Use this method for each line item, describing each one so the client can continue to envision the event and understand the related cost. Only after these sections are itemized with their costs do you tally them up at the bottom of your proposal to list a total cost of the event. If you offer any discounts for booking early, list them below this final number. Closing The last piece of your proposal is a thank you for their consideration. Provide contact information including website, email address and phone number so that prospective clients can get in touch with you with any questions or – better yet – to hire you for the job.